University research projects as part of undergraduate/postgraduate study NOT involving patients (and their data) are not required to submit a full Site Specific Assessment (SSA) Governance Application to the Office for Research. However, a simpler Research Governance application is required, as clarified further below.
For research projects involving WH patients and their data, check links on relevant submission types (QA, Low Risk or High Risk) for further details.
All projects undertaken at Western Health must involve a Western Health employee. Where an externally initiated project is being submitted, a permanent Western Health employee should be nominated as the Principal Investigator in ALL projects undertaken at Western Health.
Students who have little research experience or less than 2 publications should not be listed as a PI, their Supervisor or Senior should be the PI and they should be responsible for the project management.
Brief overview of requirements for submitting research projects conducted at or by Western Health:
Submit the hard copy to:By post/drop-off:ManagerOffice for ResearchLevel 3 Western Health Centre for Health Research & Education – Sunshine Hospital,Furlong Road, St Albans VIC 3021 Drop-off/after hours:A drop off box is located in the Ground Level Staircase (right of the elevators) of the Western Health Centre for Health Research & Education Building, Sunshine Hospital, Furlong Road, St Albans VIC 3021. Please note that this box will be checked once a day.
Submit the e-copy of your research governance/site-specific assessment application to: [email protected] Mandatory electronic file name convention:To ensure the electronic copies submitted are easily identifiable, the format outlined below must be used for all electronic files. As shown in example below, include version numbers and dates in the file name.Projects submitted with documents that do not follow the below naming convention/format will not be considered and will be returned via email to sender.Convention: [ERM Project ID] [Document Name] [version number] [Date DDMMMYY]E.g. 41234 Protocol v1 01Jan19
CVs, GCP & Codes (where applicable) to be named as:
See electronic naming convention document (download on right hand side links) for more details.