A condition of authorisation of all projects authorised by the Western Health is that an annual progress report must be submitted by the Principal Investigator (PI) Human Research Ethics Committees (HRECs) are required to monitor research in accordance with the NHMRC National Statement on Ethical Conduct in Human Research (2007). A condition of approval and site authorisation of all projects approved by a HREC is that a report of project progress is submitted annually by the PI.
Click here for the Progress Report SSA Summary Guide
The Office for Research is streamlining the timeframes for submitting annual progress reports and self-audit forms by implementing the same annual due date for all projects. This change is effective from 2022. Progress reports for all projects are now due on 01 May each year. Meaning, annual progress reports will no longer be due by the anniversary of HREC approval.
We also ask that investigators submit the final site report with the annual progress report to this deadline unless an acknowledgement is required earlier.
The Office for Research envisages that a single due date for all progress reports will be easier for investigating teams to remember. In the past teams have forgotten to submit progress reports thus jeopardising the ethics status of their study. With this change we aim to avoid this confusion.
A single due date will also improve reconciliation and reporting by the Office for Research.
The reporting period is for the twelve months preceding the annual due date which is 01 May. i.e. May 2021 to May 2022.
Note: Annual Progress Reports for projects that have been approved in January – April in any year do not need to be submitted until 1 May the following year.
An annual progress report and self-audit should be submitted to the Office for Research by 01 May every year (Starting 2022). Continued ethical approval of a project is contingent upon the Office for Research receiving an annual progress report before the anniversary of HREC approval or as specified by the HREC. A failure to do so may result in withdrawal of ethical approval.
How to Submit a Site Progress Report to WH
Note: See the WH ERM Post Authorisation Submissions Guide for further ERM Submission details (download from right hand side links).
Note: Some HRECs may not choose to use the ERM/Department of Health and Human Services (DHHS) template for the combined HREC progress reports. If this is the case, it is acceptable to provide a copy of the report acknowledged by the reviewing HREC using their preferred template, but researchers are still required to create and submit a "Site Progress Report" via ERM reporting Western Health site information for governance acknowledgement.
Failure to submit progress reports may result in suspension of the study and audit investigation from the Office for Research.
Acknowledgement of submission and ongoing authorisation
A final report and self-audit form is required when a study is complete. The Office for Research asks that the final report be submitted by 01 May with the last annual progress report. However, the final report can be submitted prior to this date if acknowledgement is required earlier.
How to Submit a Site Final Report to WH
What does "completion mean?"
Acknowledgement of final report
Ms Saritha Bingi
Ethics & Governance Officer
03 8395 8071