Annual/Final Progress Reporting Submission Requirements for QA/Low Risk Projects approved by Western Health
Annual/Final Progress Reporting for Western Health QA and Low Risk Projects
For any projects that exceed 12 months, an annual report should be submitted to the Office for Research & WH Low Risk Ethics Panel (LREP) on the anniversary of the projects approval date using the LREP Annual Progress Report Form (download link right hand side).
Failure to comply with this requirement may result in suspension of the project by the LREP.
MANDATORY ELECTRONIC FILE NAME CONVENTION
To ensure the electronic copies submitted are easily identifiable, the format outlined below must be used for all electronic files. As shown in example below, include version numbers (if applicable) and dates in the file name.
Projects submitted with documents that do not follow the below naming convention/format will not be considered and will be returned via email to sender.
Convention: [Reference Number/ERM Project ID] [Document Name] [version number] [Date DDMMMYY]
E.g. 41234 Progress Report 01Jan19; QA2018.123 Progress Report 01Jan19; HREC18WH123 Final Report 01Jan18
Annual Progress Report:
The reporting period is for the twelve months preceding the anniversary of your HREC approval date (the first report will be for 11 months, subsequent reports will be for 12 months).
For example, if your project was approved on 14 November 2018, the first year's progress report period would be from November 2018- October 2019, then November 2019 - October 2020.
WH LREP Progress Report Form with scanned signature to be emailed to [email protected].
Final Progress Report
If your Project has finished, please submit a Final Progress Report. The Final Progress Report form should be submitted in a timely manner after the completion of the study.
What does "completion mean?"
For commercially sponsored clinical trials - a study is considered complete once the closeout visit has been completed.
For investigator initiated clinical trials - a study is considered complete once the last patient has completed follow-up and the data have been analysed.
For other research projects - a study is considered complete once data collection is complete and there is no further contact with patients or access to medical records or other sources of personal health or information and the data have been analysed.
Please provide the following:
The Office for Research may audit at any time.
