Contract Management and Procurement Services (CMPS)
The Contracts Management and Procurement Services (CMPS) is key to ensuring the effective and efficient management of Western Health’s contracted services and strategic procurement activities. A description of Western Health and its procurement profile is available in the Annual Report.
Overview
The main function of the department is to mitigate operational, financial and legal risks that may be associated with Contracts and Procurement. This is achieved by:
Providing a central point of access to assist departments with managing contracts effectively
Ensuring contracts are managed using a consistent, transparent and compliant approach
Ensuring managers are equipped and accountable for each contract
Conducting, coordinating and assisting departments through the tendering process when appointing a new service or purchasing a new product or equipment, and
Ensuring Western Health are informed and adhere to legislative requirements associated with contracts and tenders.
Procurement Activity Plan
Procurement Activity Plan 2017-18 (Final 2510_2017)_Internet.pdfWestern Health formulates an annual procurement to prioritise strategic procurement activities.
Note: All planned procurement activities are subject to revision or cancellation. The information in this Procurement activity plan is provided for planning purposes only and it does not present a solicitation or constitute a request for proposal, nor is it a commitment by Western Health to purchase the described goods or services. There is no obligation to respond to or return any unsolicited bids received.
Feedback
We value your feedback. Please contact CMPS by email at [email protected]
Invitation to Supply (ITS)
The ITS methods which includes the request for quotation (RFQ) and request for tender (RFT) aims to conduct a fair, consistent and transparent process, identify and resolve conflicts of interest, promote an open competitive process, ensure accountability for decision making and outline the requirements to monitor performance in order to select the most appropriate Supplier of goods or service to Western Health. The Invitation to Supply process consists of 4 milestones:
Milestone 1 – Planning
Milestone 2 – Release
Milestone 3 – Evaluation
Milestone 4 - Completion
All ITS Request for Tender (RFT) documents are released on the VicTenders https://www.tenders.vic.gov.au website.
Suppliers are required to register to the VicTenders website to receive notifications and access relevant documents. Additional instructions are available on the website.
ITS Suppliers Code of Conduct
Suppliers participating in an ITS must not:
Undertake site visits unless authorised and supervised by the Manager of CMPS or nominated delegate
Approach any current or former staff of Western Health or partner organisations unless otherwise unrelated to the invitation in which the Supplier is participating.
Engage in any collusion, anti-competitive conduct or any similar conduct
Failure to abide with these conditions may result in disqualification.
For more information refer Victorian Government Supplier Code of Conduct
Supplier-Code-of-Conduct.pdf
Supplier Engagement
Western Health’s engagement with Suppliers aims to ensure the highest levels of trust and accountability in all interactions. The five key elements to assist with achieving this aim:
Contract Management
The contract formalises the obligations of Western Health and the Supplier. All contracts are aimed to be fair and reasonable and ultimately provide a high quality outcome and mitigate financial, operational and legal risks. The contracts management process consists of the following:
Contract Approval
Contract Monitoring
Contract Closure
Western Health is also a part of a shared service model for Supply Services managed by Melbourne Health Supply and Logistics (MHS&L). The supply service provides a central point for Warehousing and Purchasing Services including some HPV consumable contracts.
Health Purchasing Victoria (HPV)
Health Purchasing Victoria (HPV) achieves the stated objectives of the organisation prescribed in the Health Services Act 1988, through a declared statement of Purpose and our Values as outlined below.
Purpose
Health Purchasing Victoria achieves best value supply chain outcomes for Victoria's health sector.
Values
Our values drive our culture, processes and behaviours, how we work internally and externally to achieve our purposes
Western Health is a mandated health service that must comply with the HPV Policies in relation to Invitation to Supply (ITS) processes and HPV Contracts. The HPV policies are indicate below:
- Procurement Governance
- Procurement Strategic Analysis
- Market Approach
- Contract Management and Asset Disposal
- Collective Purchasing
Western Health are transitioning to the health purchasing policies issued by Health Purchasing Victoria (HPV) and compliance will be mandatory from June 2016. For more information visit the HPV website
www.hpv.org.au
New Clinical Products
Any new clinical products to be used at Western Health require formal assessment to mitigate any risks.
Please contact CMPS by email at [email protected] for more information.
